Writing up the quote at the kitchen table after dark
Quote on site, while the customer is keen.
Talk through the job, snap a few photos, answer the AI's questions — and walk away with a priced scope you can check line by line.
Quote the job before you leave the driveway.
TradeSage records the job by voice and photo, builds the scope, materials and costs with AI, and carries the project from quote to site to paid invoice — on the web in the office and in an app built for the ute.
Web + iPhone, iPad & Android
Works offline on site
Speak into any field
46 languages
Sample job · illustrative figures
How a job runs in TradeSage
One job. Five stages. Nothing retyped.
Everything captured on site flows into the estimate, the quote, the schedule and the invoice. The same record follows the job from first visit to handover.
01
Capture
Record the job where it is.
- Voice description & site photos
- Mark up photos with boxes, dimensions and notes
- Field measurements, verified before estimating
02
Design
Show the customer what they're buying.
- AI customer visualisations
- Architectural concept drawings
- Or skip — it's always optional
03
Estimate
Materials, tools, consumables and costs.
- AI questions fill the gaps first
- Scaled take-off from PDF plans
- Live supplier and trade prices
04
Quote
Priced, branded and approved.
- Margin and tax set, margin kept private
- Payment plan seeded with the quote
- Customer approval with typed signature
05
Deliver & get paid
Run the site, collect every stage.
- Project Journey with site desks
- Stage invoices & payment links
- Defects, sign-off and handover
Why TradeSage
Less paperwork at night. More jobs won by day.
The jobs you already do, without the retyping, the chasing and the guesswork. Here is what changes.
Typing the same job into four different places
Enter it once. It follows the job.
What you capture on site flows into the estimate, the quote, the schedule and the invoice. Nothing is copied across by hand.
Ringing round suppliers and guessing who was cheapest
Let the suppliers compete for the job.
One RFQ goes to several suppliers. Their prices line up side by side, and the cheapest, fastest and best value are flagged for you.
Chasing money with texts and awkward calls
Get paid stage by stage.
A payment plan is set with the quote. Each stage becomes an invoice with a card payment link, and reminders go out on their own.
A follow-up that slipped because it lived in your head
Nothing slips through.
Upcoming, nearly-due and overdue items are sorted for you. Every alert opens the exact quote, invoice or job it's about.
An app that stops working the moment the signal drops
Keep working with no bars.
The app opens from your last saved copy and holds your changes until you're back in range, then sends them.
- Every AI step is optional
- Your margin stays private
- Your data is safe in your account
- Easy to read in bright sun
What's inside
Every tool the job needs, in one platform.
Nine workspaces that share one set of customers, projects, suppliers and money — so the office and the site always see the same numbers.
AI Project Builder
From a voice note and three photos to a priced scope.
Describe the job, answer the AI's clarifying questions, and get materials, tools, consumables and costs you can check line by line. Pause any time — drafts save on every step.
QuickSite-to-quote in minutes with a preliminary quote.
DetailedDesign, visualisation, subcontractors and formal approval.
ManualEnter materials, tools, costs and the quote yourself.
Templates & Ready Reckoners
Quote the tenth deck from the first one.
Start from catalog templates, or save any finished job as a Ready Reckoner — kept for your organisation or shared. Templates rank to your trades and job types.
New · Renovation · RepairDIY
projectsConvert Quick → DetailedIndustry
portfolios
Plan take-off & variations
Measure from the drawings. Trust every quantity.
Upload a PDF plan, calibrate a known dimension, then measure lengths, areas and counts. AI can analyse the plan too — but every AI quantity waits for a human to approve it before it's priced.
Apply approved quantities to materialsDXF /
DWG importVariations with schedule impactVariation
PDFs
Suppliers & RFQs
Three suppliers. One click to the best price.
Send one RFQ to several suppliers, capture responses — or let AI extract prices from their quote PDF — and compare line by line.
Cheapest · Supplier BFastest · 2
daysBest Value
- Compile responses straight into a quote
- Live prices & trade-account pricing
- Suppliers filtered to your country
Quote leveling
Every line, every supplier, side by side.
| Line | Supplier A | Supplier B | Supplier C |
|---|---|---|---|
| Merbau decking 140×19 | 6,480 | 6,115 | 6,390 |
| Galv. joist hangers | 212 | 238 | 225 |
| Decking screws 10g | 164 | 149 | 171 |
| Total | 6,856 | 6,502 | 6,786 |
Quotes, payment plans & invoices
Get paid in stages, without chasing.
Smith Residence DeckA$18,200 inc. GST
Deposit5,460.00Collected
Progress7,280.00Invoiced
Final5,460.00Pending
Pay linkEmailSMSWhatsApp
Invoices
Branded invoices that remind themselves.
- Convert an accepted quote in one tap
- Your logo, colours, terms and payment details
- Email, SMS or WhatsApp, with a card payment link
- Automatic reminders before and after due
Project Journey
A spine for every job, with the right desk for every step.
Phases and actions from pre-start to warranty. Completing an action records the date, time on task and travel — and can stamp your timesheet. Each action opens the desk it needs.
Permits, insurance & SWMSInductions
& site accessSite diaryDefects
registerHandover sign-offSubcontractor
jobsCustomer portal link
Follow-ups & Today's Actions
Nothing slips through.
Quotes, RFQs, invoices and project dates land in three buckets — and Today's Actions lists what needs you now.
5Upcomingin 4–14 days
3Nearly duein 1–3 days
2Overduepast due
Toolbox & Material Depot
Know what you own before you buy it again.
- Tools with condition, maintenance due & warranty receipts
- Depot stock by location, expiry and reorder
- Consumables with reorder levels
- A wishlist that flashes matching supplier offers
Schedule & Operations
The calendar and the clock, in one place.
- Project calendar that flags missed events
- Clock in on a project, clock out with break & travel
- Timesheets approved by admins — never by yourself
- Site measures booked straight into the schedule
Reports & analytics
Tap any number to see what's behind it.
12 KPIs, revenue and status charts, and 12 drill-down tables — win rate, outstanding payments, open RFQs and more.
Export anywhere
Take the numbers to your accountant — from your phone.
Share CSV Files, email, Drive or WhatsApp
Open CSV in another app Excel, Numbers or Google Sheets
View PDF report KPIs and the table, on screen
Subcontractors
Your trusted subbies, one tap away.
- One directory of every subcontractor you use
- Filter by trade, search by name
- Assign their part of the job from the Project Journey
TradeSage Help
Stuck? Ask out loud.
A help assistant on every page, with suggested questions for the screen you're on. Type or tap the mic to ask by voice. If it isn't sure, it points you straight to support.
"How do I put a job on hold?""How does a
payment plan work?""Why can't I see some suppliers?"
Voice, everywhere
Hands full? Say it instead.
Every data-entry field in the mobile app has a mic, so notes, descriptions and details can be spoken instead of typed. Say an event and it's filled into your schedule — and it can go into your phone's own calendar with a reminder.
ExampleThe TradeSage mobile app
Built for the ute, not the office.
Everything you need on site, on iPhone, iPad and Android phones and tablets — shaped for gloves-off moments on site, patchy signal and a phone in one hand.
Works with no signal
Every screen opens from the last saved copy. Changes wait on the phone and sync when you're back in range.
Talk, don't type
A mic on every field. Dictate job descriptions, notes and schedule events instead of typing them.
Camera to project
Site photos, marked-up images and tool receipts go straight onto the right record.
Today in one tap
Today's Actions is at the top of every page, with overdue follow-ups called out first.
Alerts that take you there
Tap a notification and it opens the exact quote, invoice, job or supplier catalogue — no hunting.
New supplier catalogues
When a supplier publishes a new catalogue you're told once, and the alert clears as soon as you've opened it.
Reminders in your calendar
Send schedule events, with their reminder, to the calendar already on your iPhone or Android phone.
Easy to read in the sun
Text colours meet the WCAG AA contrast standard, and layouts adapt from small phones to tablets.
Take-off on a tablet
Calibrate and measure plans on an iPad, with a side rail built for the bigger screen.
Signed in, securely
Your session is kept in the phone's secure storage — open the app and go. A fresh install always starts signed out.
DASHBOARDTHIS MONTH
Good to go, 3 jobs on today
Offline · 3 changes waiting to sync
In ProgressSmith Residence DeckSite diary · 2 photos
queued
ScheduledAster Medical Suite FitoutSite measure ·
2:30 pm
PlanningWet area renovationQuote draft saved
Today's Actions12 ACTIONS · 3 OVERDUE
›
For your crew, in your market
Give everyone exactly the access they need.
Grant staff the features they use and they get them in full. Plans, credits and billing stay with the owner.
Team access
Staff see their own dashboard — nothing more.
Quotes, RFQs, projects, timesheets Granted per staff member
Edit the customers they created Staff
Approve or reject other people's timesheets Admin
Plan, credits, billing & organisation settings Admin
46 languages · your currency
Speak your crew's language.
English简体中文हिन्दीTiếng
ViệtBahasa Indonesia한국어日本語ไทยالعربيةEspañolPortuguêsFilipino
Set your country, currency and financial year once — quotes, invoices, checkout and every date filter follow it.
Questions
Before you try it.
The things tradies ask us first.
Do I have to use the AI?
No. Every AI step is optional — drawings and visualisations can be skipped, and the Manual Builder lets you enter everything yourself.
Will my customer see my margin?
No. Margin stays internal and is never shown on the customer-facing quote. You choose how much detail the customer sees — itemised, grouped, a trade breakdown, a summary or a fixed price.
What happens when there's no signal on site?
The mobile app shows the last data saved on your phone and keeps your changes until you're back online, then syncs them. A banner shows how many changes are waiting. Things that need the internet — sending, payments, PDFs and AI — tell you so.
Can my staff use it without seeing the money?
Yes. You grant each staff member the features they need. They land on their own dashboard, filtered to what they can use, while plans, credits and billing stay admin-only.
Does it work for DIY projects too?
Yes. DIY projects get their own builder for materials, tools and costs, supplier RFQs and matching DIY videos — without customers or customer quotes.
How do I get paid?
Set a payment plan on the quote, turn each stage into an invoice, and send a card payment link by email, SMS or WhatsApp. Reminders go out before and after the due date.
Will it run on my phone?
The app runs on iPhone and iPad with iOS 15 or later, and on Android phones and tablets with Android 7.0 or later. The platform runs in any up-to-date web browser, so the office and the site see the same jobs.
What if I lose or change my phone?
Your jobs, quotes and invoices are kept in your TradeSage account, not on the phone. Sign in on the new phone and everything is there. A new install always starts signed out, so nobody picks up where you left off.
Can I manage my subcontractors in it?
Yes. Keep every subcontractor in one directory, filter them by trade, and assign their part of the job from the Project Journey.
Can I really use it with my hands full?
Mostly, yes. Every data-entry field in the app has a mic, so you can speak descriptions, notes and schedule events instead of typing. Passwords and codes are the exception — those are always typed.
Get started
Walk the site. Send the quote.
Get paid.
Pick the plan that fits your business, set up your company once, and quote your next job with TradeSage.
TradeSage Platform on the web · TradeSage app for iPhone, iPad & Android